Setting Up The WooCommerce Integration

IMPORTANT NOTE: This article refers to WP Ultimo version 2.x. If you are using version 1.x, see this article.

ATTENTION: WP Ultimo: WooCommerce Integration requires WooCommerce to be activated at least on your main site.

We understand that Stripe and PayPal are not available in some countries which limit or hinders WP Ultimo users from effectively using our plugin. So we created an add-on to integrate WooCommerce.

WooCommerce is a very popular eCommerce plugin. Developers around the world created add-ons to integrate different payment gateways to it. We took advantage of this to extend the payments gateways you can use in the WP Ultimo billing system.

Setting It Up

First, you need to install the WooCommerce Integration add-on which is free for licensed users. To install it, click on WP Ultimo on your super admin dashboard and select Add-ons.

Here you can find all WP Ultimo add-ons. Click on the  WP Ultimo: WooCommerce Integration add-on.

A window will pop up with the add-on details. Just click on  Install Now.

After the installation is done, you will be redirected to the plugins page. Here, just click on  Network Activate and the WooCommerce add-on will be activated on your network.

After activating it, if you still don't have the WooCommerce plugin installed and activated on your website, you will receive a reminder.

Once installed, you will see an additional option under the WP Ultimo payments settings. You can then enable the WooCommerce option from there.

You can configure some basic settings like the display name that will show in the front end and instructions to guide your users in their checkout flow. Then you can go to your Main site’s WooCommerce settings to enable and configure the payment gateway you prefer to use.

How to manage the payment

The WooCommerce Integration works in a very similar way to the way our Manual Gateway works. The downside is that every payment must be paid manually at the end of the billing period. Here is how the flow works:
  • Once the user’s billing cycle ends, the membership is put on hold. At the same time, an order will be created on the WooCommerce install on your network’s main site. 
  • Users then receive an invoice in their email, with a link to perform the payment (the link also appears on their billing history from their subsite dashboard). That link redirects the user to the WooCommerce checkout, where users will be able to select one of the available WooCommerce gateways in order to process their payment.
  • Once the payment is received, the membership is renewed, the payment is logged on WP Ultimo and the order is set to complete.

Some Important Notes:

  • The default functionality of WP Ultimo still works with this integration form. For example, issuing refunds from the Subscription Management screen will communicate with WooCommerce to issue the refund using the selected payment form.
  • WP Ultimo: WooCommerce Integration relies on WP-Cron to work. This works very well most times, but if the site has low traffic then the cron is not prompted to check for scheduled events and the event is missed, which can cause execution delays.

Woocommerce Subscriptions Plugin

Manually initiating a payment each month is not ideal for end-users to do as a subscription is expected to automatically recur every billing cycle. So we designed the WooCommerce Integration addon to support the WooCommerce Subscriptions plugin. This will automate the payment to make the transaction easier for your end-users.
All you need to do is install the Woocommerce Subscriptions plugin and have it activated on your main site. Then go back to WP Ultimo payments settings and enable the integration.
And that is it. Your end-users will no longer need to manually make a payment at the end of their billing cycle.
Aside from an order being created on your main site under Woocommerce, it will also create a subscription for each account.
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